ASCCC OERI Request for Proposals III – Overview

Introduction

Greetings! The ASCCC OERI is pleased to announce that the submission portal for another round of OER funding will soon be available. In order to ensure that applicants have all the information they need before submitting their proposals, we held informational webinars (access resources and the archived webinars below). Informal office hours will also be scheduled in April. Please note that we do anticipate funding additional projects in the future.

The anticipated timeline for the process, from the publication of the RFP to the announcement of selected projects for funding is as follows:

  • Monday, March 8, 2021 – RFP published
  • March 9 – 16, 2021 – Informational Webinars and Office Hours
  • Monday, March 22, 2021 – Submission portal opened
  • Monday, April 19, 2021, 5 pm – Submission portal closed
  • Week of April 26 – Proposals reviewed
  • On or before Monday, May 10, awards announced

The timeline for projects is as follows:

  • June 11th  – complete all required paperwork, meet with Project Facilitator. 
  • August 16th – 1st check-in product (*25% completion; focus on collaboration)
  • October 12th – 2nd check-in product (*50% completion; focus on accessibility and licensing)
  • December 13th – 3rd check-in product (*80% completion; overall progress check) (1st payment)
  • February 14th – product distributed to reviewers
  • March 14th – Reviews are due (subject matter experts, accessibility, licensing)
  • May 10th – Final product due (2nd Payment)

*Defined by applicant.

Proposal Parameters

The OERI will be funding up to twenty-four proposals of up to $30,000 each. Typically, a $30,000 proposal would involve the development of a new OER text or an extensive revision of an existing one. In order to justify this level of funding for a revision, the applicant should demonstrate that they have conducted a review of available OER and provide a detailed overview of the modifications to be made. In other words, the maximum funding should not be sought unless it is clearly indicated that a comprehensive analysis of the most current revision of the resource has been conducted and this level of funding is required. Proposals for the development of ancillaries must provide specific details regarding the final OER and connect the specific resources developed to estimated time for development. In addition, the proposal should acknowledge any existing resources that will be integrated into the work. Ancillary resources that include components that rely on other websites must also provide alternative options should those websites be inaccessible or no longer available. 

Informational Webinars and Office Hours

Webinars

Resources from RFP III Focused Webinar I – Award Criteria – Statewide Impact and Potential for Student Savings

How do you determine which colleges offer the course you are developing a resource for? And how do you calculate the potential savings associated with your resource? In this webinar we will explore strategies for both.

Resources from RFP III Focused Webinar II – Approaches to Collaboration 

Why is collaboration a required component of this RFP process? Join us for a discussion of the reasons collaboration is required and a discussion of the various approaches that can be employed to address this requirement.

Resources from RFP III Focused Webinar III – Budget and Action Plan

In this webinar we’ll discuss the level of detail needed in your budget and action plan and address common budget-related questions. What does a realistic budget and an effective plan look like?

Office Hours

Office hours provide an opportunity for you to ask your questions related to the RFP and clarify issues addressed in the webinars.
Register for RFP III Office Hour – Friday, April 9, 12:30 pm – 1:30 pm

Important Notes and Considerations

This section will be updated with additional information as resources are developed and the need for additional information is identified.

Informational Webinars

Please review the Request for Proposals and plan to attend any of the informational webinars that you believe will be useful to your proposal preparation. Webinars will be recorded.

Eligibility Requirements

The Project Lead and at least two of their collaborators must be California community college faculty who intend to use the OER being developed. In order to meet the collaboration requirement, each proposal must involve at least three faculty from different districts who intend to use the resource being developed. 

Collaboration

Collaboration is an integral part of OERI’s RFP process and will be required. Development teams must consist of at least three faculty from different districts who intend to use the resource being developed. In order to ensure meaningful collaboration, applicants will need to submit a brief collaboration plan. Collaborators must be identified within your submitted proposal. If you need assistance identifying collaborators, please develop a brief description of your proposed project and delineate the roles and responsibilities of your potential collaborators, including specific skills or knowledge that are needed and submit it to our general OERI e-mail with your contact information as soon as possible and no later than March 22. (oeri@asccc.org) While the OERI will take steps to assist you in finding collaborators, it can not guarantee that its efforts will be successful. In other words, applicants are ultimately responsible for identifying and securing the commitment of collaborators.

Multiple Submissions Per Author/Resource

While we do not prohibit multiple submissions from a single author, we will not fund multiple projects that are focused on the same resource. In other words, we will not make two awards that target a single resource. We also will generally not support the development of ancillaries for a resource that has yet to be adopted. In other words, an OER should be able to demonstrate an adoption history prior to seeking funding for ancillaries that will further increase its adoption. Applicants seeking ancillary funding for a newly developed OER text will need to demonstrate the resource’s potential for adoption.

Training

A basic knowledge of copyright and Creative Commons licenses, attributions, and accessibility is required for most projects. Training in these areas – or a demonstration of competency – will be required as appropriate for all development teams. It is our goal to prevent common challenges before they happen. Training, as needed, will be provided via a self-paced online course. 

Resource Access

In order to monitor your progress, your work product will need to reside in a platform that allows your Project Facilitator and OERI staff to access it. In advance of all scheduled check-ins, your Project Facilitator will contact you to confirm your progress and then access your work as scheduled. It is our hope that these check-ins will facilitate your progress and ensure the successful completion of your project within the time allotted.

Request for Proposals as Word

Request for Proposals as PDF

This page last updated 4-5-21.